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Facility Operations/Event Staff: Facility/Venue Management
Full Time: Facilities Manager - Indianapolis Motor Speedway (Indianapolis, IN)

POSITION TITLE: Facilities Manager

DEPARTMENT: Facilities

REPORTS TO: Senior Director, Facilities Planning and Management

POSITION LOCATION: Indianapolis

FLSA STATUS: Exempt

COMPANY SUMMARY:

The Indianapolis Motor Speedway is the worldwide leader in motorsports entertainment and the largest spectator sporting facility in the world. The INDYCAR Series offers its lineup of drivers the most diverse challenges in motorsports; featuring racing at a combination of superspeedways, short ovals, road courses and street circuits. However, we are also about people. A talented staff with diverse skills that are used to the fullest in order to stage the world's great motor racing events.

Employees at both IMS and INDYCAR are challenged daily to excel in an environment featuring a pace that matches the high speed of the machines that race at our famous facility and in our series. Working for us is a demanding, yet rewarding, endeavor for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition and pageantry of the World’s Greatest Race Course and our premier open-wheel racing series.

POSITION SUMMARY:

The Facilities Manager will plan and provide administrative oversight of both people and operations impacting the daily facility maintenance, construction, renovation, repair, cleaning, and overall presentation of the Indianapolis Motor Speedway.  They will serve as the principal operator for multiple operations management systems that will support and drive job plans, work schedules, physical asset inventories, warranty information, event/incident management data, and operational metrics and reports. This individual will complete tasks as assigned by the Sr. Director of Facilities Planning and Management including, but not limited to, the specific duties listed below.

SPECIFIC DUTIES:

  • With the Senior Director, Facilities Planning and Management, provides leadership for Facilities Department. 
  • Works collaboratively with other members of the Department to manage and motivate a full-time and seasonal staff. Performs yearly performance reviews with staff and makes recommendations for staff advancement, promotion or any other change of status.
  • Assists in the preparation and management of annual maintenance budget to ensure proper funding requirements are met in a timely fashion between seasons.
  • Works collaboratively with internal Departments to ensure that the highest quality of service, safety
  • Directs workers engaged in ground maintenance activities.
  • Requisitions tools, equipment, and supplies.
  • Serves as facilities liaison on various committees.
  • Inspects completed work for conformance to blueprints, specifications, and standards.
  • Studies production schedules and estimates worker hour requirements.
  • Interprets company policies to workers and enforces safety regulations.
  • Establishes or adjusts work procedures to meet production schedules.
  • Suggests changes in working conditions and use of equipment to increase efficiency of work crew.
  • Distribute and inventory all keys (confidential).
  • Analyzes and resolves work problems, or assists workers in solving work problems.
  • Initiates or suggests plan to motivate workers to achieve work goals.
  • Responsible for maintenance of Speedway grounds & Georgetown Realty.
  • Maintains time and production records.
  • Confers with other supervisors to coordinate activities of individual departments.
  • Performs activities of workers supervised.
  • Enthusiasm for and commitment to the company and the Vision, Mission and Values.
  • Other duties as assigned by the Sr. Director.

QUALIFICATIONS:

Supervisory Responsibilities

  • Leads employees in the Facilities department; including a full-time staff of approximately 15 employees and seasonal staff.

Education

  • Bachelor's degree from an accredited college or university or equivalent experience in facilities management.

Skills/Experience

  • Five years' applicable facilities management experience.
  • Proven ability to conform to shifting priorities, demands and timelines.
  • Outstanding time management skills including the ability to prioritize clients’ needs, projects and resources.
  • Strong administrative and computer skills to effectively manage the project data and provide detailed follow-up on requests, projects and costs.
  • Good working knowledge of carpentry, plumbing, asphalt, concrete, electrical and building systems (e.g. HVAC, Fire suppression systems, etc).
  • Thorough knowledge of the occupational hazards and safety practices associated with facility maintenance operations.
  • Experience using AutoCAD preferred.
  • High integrity and confidentiality.
  • Innovative thinker and self-starter with perseverance to lead teams to success.
  • Excellent verbal and written communication skills.

Travel/Work Hours

  • No travel required.
  • Must be able to work overtime and weekends.
  • Must accommodate business demands including nights and weekends for special events and/or special maintenance emergencies.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: When you apply for this job online, you will be required to answer the following questions:

1. This position requires 5 years' experience in facilities management. Please summarize how your past experience meets this requirement.

2. Please list the computer programs you consistently rely on to manage your previous or current facility projects.

3. Do you have experience with AutoCAD? Please describe.

4. Please describe your work experience in carpentry.

5. Please describe your work experience in plumbing.

6. Please describe your work experience with asphalt/concrete.

7. Please describe your experience in electrical.

8. What is your experience with managing/maintaining building systems (HVAC, fire suppression systems, etc.)?

9. This position requires the ability to accommodate business demands and work nights, weekends, special events and maintenance emergencies as needed. Are you able to meet this requirement?

10. Do you have permanent work authorization to work in the US (you might have permanent work authorization as a U.S. Citizen, a Permanent Resident Alien, Refugee or Asylee, or as a Temporary Resident Alien under the Immigration Reform and Control Act)? (If

11. INTERNAL CANDIDATES ONLY: Have you informed your immediate supervisor of your interest in the position?

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Facility Operations/Event Staff: Golf Course Management
Full Time: Golf Assistant Superintendent - Indianapolis Motor Speedway (Indianapolis, IN)

POSITION TITLE: Assistant Superintendent

DEPARTMENT: Golf Course Turf Management

REPORTS TO: Golf Course Superintendent

POSITION LOCATION: Indianapolis

FLSA STATUS: Non-Exempt

COMPANY SUMMARY:

The Indianapolis Motor Speedway is the worldwide leader in motorsports entertainment and the largest spectator sporting facility in the world. The INDYCAR Series offers its lineup of drivers the most diverse challenges in motorsports; featuring racing at a combination of superspeedways, short ovals, road courses and street circuits. However, we are also about people. A talented staff with diverse skills that are used to the fullest to stage the world's great motor racing events.

Brickyard Crossing is a unique golf course, located on the property of the world-famous Indianapolis Motor Speedway (IMS). The golf course was redesigned in 1993 by Golf Course Architect Pete Dye, situating 4 holes inside the motor speedway. Having a golf course intertwined with a major motor speedway creates a unique work experience not found at many places. The Golf Course Maintenance Department is responsible for a championship conditioned golf course, while also maintaining the chemical and irrigation program for the entire motor speedway. IMS plays host to major events every year, including the Grand Prix of Indianapolis, The Indianapolis 500, The Brickyard 400, and The Red Bull Air Races. New in 2017, Brickyard Crossing will play host to the LPGA Tour’s Indianapolis Women In Technology Championship contested in September. Being tied in with IMS provides many logistical and scheduling challenges, however it also opens the door for resources that are unique to many golf courses.

POSITION SUMMARY:

Are you looking to utilize your turf degree while taking the next step in your people and event management skills? Then look at Brickyard Crossing. Brickyard Crossing and IMS has a long history of promoting talented individuals through the rankings and up the chain of command. The 2nd Assistant Superintendent will work closely with the Golf Course Superintendent and the 1st Assistant Superintendent to provide championship quality conditions throughout the season while also preparing him or herself for the next step in their career.

SPECIFIC DUTIES:       

  • Assist in the management and preparation of running a 20+ person crew.
  • With the Golf Course Superintendent and 1st Assistant, provide leadership for all agronomic practices.
  • Directs and participates in the overall planning and maintenance of the golf course and other properties.
  • Programming, operation and troubleshooting computerized irrigation systems.
  • Assists in Scheduling, assigning tasks and supervising employees and their safe use of the equipment.
  • Perform calibration and application of fertilizers and pesticides.
  • Collaborate with mechanical staff to assist with repairs of motorized and other mechanical equipment and perform related work as required.
  • Support 1st Assistant in the Superintendent's capacity during his/her absence.
  • Manage moisture levels to championship quality conditions on playing surfaces.
  • Enthusiasm for and commitment to the company and the Vision, Mission and Values.
  • Communicate daily and future race track schedule for morning meetings.
  • Other duties as assigned by the supervisor.

QUALIFICATIONS:

Supervisory Responsibilities

  • Schedule and supervise maintenance work to achieve the most efficient utilization of workers and equipment.

Education

  • Bachelor's, Associate's, or Certificate degree in Turfgrass Management or related field, or equivalent experience.

Skills/Experience

  • High integrity.
  • Positive attitude, motivated team player dedicated to the golf industry.
  • Innovative thinker and self-starter with perseverance to lead teams to success.
  • Effective communication skills.
  • Ability to schedule, supervise and activate maintenance work to achieve the most efficient utilization of workers and equipment; to prepare clear and concise reports; and to maintain effective employee and public relations.
  • Possess valid driver's license.
  • Obtain IN Pesticide licensing in category 3B.
  • Intermediate skills in MS-Office products.

Travel/Work Hours

  • No travel required
  • Must be able to work overtime and weekends

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have permanent work authorization to work in the United States(you might have permanent work authorization as a U.S. Citizen, a Permanent Resident Alien, Refugee or Asylee, or as a Temporary Resident Alien under the Immigration Reform and Control Act)?(If "No," please explain and also note that proof of citizenship or immigration status will be required upon employment.)

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Facility Operations/Event Staff: Grounds Crew/Turf Management
Full Time: Horticultural Supervisor - Indianapolis Motor Speedway (Indianapolis, IN)

POSITION TITLE: Horticultural Supervisor

DEPARTMENT: Golf Course Turf Management

REPORTS TO: Golf Course Superintendent & Assistant Superintendent

POSITION LOCATION: Golf Course Maintenance Facility

FLSA STATUS: Non-Exempt

COMPANY SUMMARY:

The Indianapolis Motor Speedway is the worldwide leader in motorsports entertainment and the largest spectator sporting facility in the world. The INDYCAR Series offers its lineup of drivers the most diverse challenges in motorsports; featuring racing at a combination of superspeedways, short ovals, road courses and street circuits. However, we are also about people. A talented staff with diverse skills that are used to the fullest to stage the world's great motor racing events.

Brickyard Crossing is a unique golf course, located on the property of the world-famous Indianapolis Motor Speedway (IMS). The golf course was redesigned in 1993 by Golf Course Architect Pete Dye, situating 4 holes inside the motor speedway. Having a golf course intertwined with a major motor speedway creates a unique work experience not found at many places. The Golf Course Turf Management Department is responsible for a championship conditioned golf course, while also maintaining the chemical and irrigation program for the entire motor speedway. IMS plays host to major events every year, including the Grand Prix of Indianapolis, The Indianapolis 500, The Brickyard 400, and The Red Bull Air Races. New in 2017, Brickyard Crossing will play host to the LPGA Tour’s Indianapolis Women In Technology Championship contested in September. Being tied in with IMS provides many logistical and scheduling challenges, however it also opens the door for resources that are unique to many golf courses.

POSITION SUMMARY:

Brickyard Crossing Golf Course located at the Indianapolis Motor Speedway is looking for an experienced horticulturalist to help beautify and maintain landscaping throughout the facility. The horticulturalist will play a major role in maintaining and enhancing the beauty of Brickyard Crossing and the Indianapolis Motor Speedway.

SPECIFIC DUTIES:

  • Works with the Golf Course Superintendent and Assistant Superintendent, provides support for Brickyard Crossing Golf Course and all Indianapolis Motor Speedway facilities. 
  • Design, install, and maintain ornamental landscaping including annuals, perennials, shrubs, and trees for the golf course and other IMS locations as directed by Superintendent or Assistant.
  • Instructs and supervises seasonal staff in routine maintenance of ornamental plantings.
  • Design and install flower beds; modify beds based on test results, cultivate shrubs and flowers.
  • Trims and prunes shrubs and trees.
  • Operates above ground and computerized irrigation satellites.
  • Calibrates chemical application equipment, measures, mixes and applies fertilizers and pesticides to ornamental plantings.
  • Identify and prevent pest utilizing an integrated pest management program. 
  • Operates all golf course maintenance, landscape maintenance, and construction related equipment.
  • Identify tree species, provide proper tree care, and suggest tree plantings in regard for climate zone.
  • Enthusiasm for and commitment to the company and the Vision, Mission and Values.
  • Other duties as assigned by the supervisor.

QUALIFICATIONS:

Supervisory Responsibilities

  • Responsible for instructing and supervising seasonal employees on proper landscape management techniques.

Education

  • 3A Pesticide License from the Office of Indiana State Chemist
  • Bachelors, Associates, or Certificate Degree in Landscape Management from an accredited University

Skills/Experience

  • 2-4 years’ experience in the design, install, and maintenance of ornamental landscaping.
  • Experience in annual plantings/tree care needed.
  • Employee must have an eye for detail.
  • Employee must be professional looking and courteous to others always.

Travel/Work Hours

  • No Travel Required
  • Work does include some weekends and holidays.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Capable of lifting 50lbs.
  • Capable of working outdoors in cold and hot weather conditions.
  • Capable of working 8+ hour days

WORK ENVIRONMENT:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Working on the Golf Course Turf Management Team at Brickyard Crossing is a fast paced and rewarding work environment.
  • Due to the large number of events, employee must be able to work safely with a large group of people around and be flexible on the job.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have permanent work authorization to work in the United States (you might have permanent work authorization as a U.S. Citizen, a Permanent Resident Alien, Refugee or Asylee, or as a Temporary Resident Alien under the Immigration Reform and Control Act)? (If "No," please explain and also note that proof of citizenship or immigration status will be required upon employment.)

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Accounting and Finance: Accounting/Finance other
Full Time: Staff Accountant - Hulman & Company Shared Services (Indianapolis, IN)

POSITION TITLE: Staff Accountant

DEPARTMENT: Accounting

REPORTS TO: Corporate Controller

POSITION LOCATION: Indianapolis

FLSA STATUS: Exempt

COMPANY SUMMARY:

Hulman & Company is comprised of the Indianapolis Motor Speedway, INDYCAR, IMS Productions and Clabber Girl Corporation.  Shared Services supports the Hulman & Company enterprises as a whole by providing valuable insight, influencing positive change, reducing risk to our strategy by ensuring strong controls and governance, and improving the performance of the organization.  Shared Services includes accounting/finance, human resources, information technology and legal functions.

POSITION SUMMARY:

The role of the Staff Accountant is primarily responsible for managing cash handling operations during events at the Indianapolis Motor Speedway, auditing and depositing of payments, reconciling multiple general ledger accounts, and for maintaining accurate listings of construction in progress and fixed assets.  The duties assigned to this position require extensive communication with several departments within IMS LLC, INDYCAR, and IMS Productions.  

SPECIFIC DUTIES:

  • Prepare monthly reconciliations of all cash accounts and other assigned general ledger accounts.  Write journal entries to record certain monthly transactions.  Submit all entries and complete all assigned reconciliations within the month-end close period. 
  • Receive daily sales and deposit batches from the IMS Ticket Department, IMS Credentials, Brickyard Crossing Golf Course, and IMS Photo Retail.  Prepare the cash and checks for deposit and forward batch paperwork to Accounts Receivable for recording in Great Plains.  
  • Manage cash handling operations during events at the Indianapolis Motor Speedway.  This includes scheduling Accounting Department staff to count cash, maintain cash counting equipment, coordinate safe and effective logistics for moving cash around the property, audit received cash against ticket inventory/sales and address discrepancies, record gate and parking sales, and prepare received cash for deposit to the bank. Work closely with the IMS Ticket Department and IMS Guest Services to establish effective procedures for handling event cash between the departments. 
  • Track and review invoices coded to construction in progress to ensure the purchase falls within the company’s capitalization policy.  Gather electronic files of invoices charged to construction in progress.  Track the status of projects and place into service when complete. 
  • Using Bloomberg BNA Fixed Asset software, maintain an accurate listing of fixed assets for IMS LLC, INDYCAR, IMS Productions, and Georgetown Realty.  Create monthly journal entries for accumulated depreciation and depreciation expense using calculations from BNA.  Work with the departments to track assets and perform an annual inventory.
  • Assist in preparation of documents for annual financial statement audit.
  • Work on other projects as assigned by Corporate Controller. 

QUALIFICATIONS:

Supervisory Responsibilities

  • This position does not have any supervisory responsibilities.

Education

  • Bachelor’s Degree in Accounting or related field from accredited college/university. 

Skills/Experience

  • A minimum of at least two years of accounting experience is strongly preferred.
  • The person who is selected for this position should be a proactive, efficient, detailed, flexible, resilient, organized, team player.  Specific skills include:
  • Proficient with Microsoft Office with strong Excel skills
  • Previous experience with Microsoft Great Plains Accounting Software, Real Asset Management Asset4000, and/or Bloomberg BNA Fixed Asset software a plus
  • Ability to identify problems and create solutions
  • High integrity and confidentiality
  • Strong communication skills
  • Ability to work independently and as part of a team
  • Ability to prioritize and follow up on tasks and perform multiple responsibilities efficiently and accurately at the same time

Travel/Work Hours

  • No travel, however this position requires working on some weekends as well as evening hours based upon our business needs. Flexibility and adaptability are key skills needed for this role.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: When you apply for this job online, you will be required to answer the following questions:

1. A minimum of 2 years of accounting experience is preferred. Please summarize how your previous experience meets this requirement.

2. If you are graduating college this May, what is your current GPA?

3. Do you have experience with Great Plains? Please explain.

4. Do you have experience accounting for fixed assets? Please explain.

5. Do you have experience reconciling cash? Please explain.

6. Do you understand this position requires working on some weekends and evenings based around our event schedule and business needs?

7. Do you have permanent work authorization for the United States (you might have permanent work authorization as a U.S. Citizen, a Permanent Resident Alien, Refugee or Asylee, or as a Temporary Resident Alien under the Immigration Reform and Control Act)?(If "No," please explain and also note that proof of citizenship or immigration status will be required upon employment.)

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Facility Operations/Event Staff: Truck Driver
Full Time: Truck Driver - IMS Productions (Indianapolis, IN)

POSITION TITLE: Truck Driver

DEPARTMENT: IMS Productions, Broadcast Operations

REPORTS TO: Director, Transportation

POSITION LOCATION: Indianapolis and various remote locations

FLSA STATUS: Exempt

COMPANY SUMMARY:

IMS Productions is a premier, multi-faceted, multimedia production company located in Indianapolis, Indiana just across the street from the iconic Indianapolis Motor Speedway. We are comprised of two distinct divisions: our Productions Group, who work closely with clients to bring multimedia visions of all sorts to life, and our Mobile Unit Group who supply remote broadcast solutions to network television and other clients.

POSITION SUMMARY:

The Truck Driver will safely transport mobile units to the remote site, with a focus on safety and professionalism. 

SPECIFIC DUTIES:       

  • Performs DOT pre-trip inspection for defects and submits reports indicating truck condition. This includes:
    • Inspecting engine, maintaining fluid levels and servicing engine when necessary
    • Mobile unit presentation – washed and in presentable order
  • Perform DOT post-trip inspection truck for defects after trips and submits report indicating truck condition.
  • Perform the function of any inventory post-event to ensure all gear is returned to mobile unit and in working order.
  • Maintains driver log per DOT regulations.
  • Assist engineers and crew workers in loading and unloading truck.
  • Maintains record of expenses and completes trip reports (miles driven in each state).
  • Submits receipts and reports promptly as necessary for reimbursement. All trip reports and expenses associated with event needs to be turned in within 5 working days after conclusion of event.
  • Proper credit card use & cell phone policies in place must be followed accordingly.
  • Acts as a representative of IMSP while traveling and presents a professional, courteous image always.

QUALIFICATIONS:

Supervisory Responsibilities

  • This position does not have supervisory responsibilities.

Education

  • High school graduate or GED with combination tractor-trailer driving experience, or equivalent experience.

Skills/Experience

  • Minimum 5 years’ experience in a similar driving capacity.
  • Must possess high integrity
  • Strong people skills
  • Innovative thinker and self-starter, self-motivated.
  • Effective communication skills.
  • Ability to lift, push and pull up to 50lbs on a frequent basis.
  • Valid CDL Certificate.

Travel/Work Hours

  • 50% travel to events, must be flexible to meet the needs of the business.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: When you apply for this job online, you will be required to answer the following questions:

1. This position requires 5 years' experience driving in a similar capacity. Please summarize how your past experience meets this requirement.

2. Do you have a CDL Certificate?

3. Do you have permanent work authorization to work in the US (you might have permanent work authorization as a U.S. Citizen, a Permanent Resident Alien, Refugee or Asylee, or as a Temporary Resident Alien under the Immigration Reform and Control Act)?(If

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Apply for Future Notification Only: Future Notification
Future Notification Only - Indianapolis Motor Speedway (Indianapolis, IN)

If you would like to be notified of positions in the future with the Indianapolis Motor Speedway or INDYCAR, please press "Apply" below and fill out the entire application. Make sure your email is correct and you check off the notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to “My Account-TeamWork Online” and put in your email address and password.

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